Employee logins

Anyone on your Pay Yourself → People list can have their own login to Arvello. With it they see their own payslips and pay, their pension contributions and the details you hold about them, and they can ask for changes, apply for the basic exemption and submit expense claims, business trips and mileage. They see nothing else of the company's books. This page is for whoever runs payroll; what the employee sees is described in Your employee portal.

What it costs

Employee logins are included on the Growth and Business plans. A login has no charge or limit of its own, and an employee login doesn't count as a team seat: your seats are for the people who work in the books (see Team members & roles). On Solo, the person's page shows "Employee logins are included on the Growth and Business plans." in place of the button.

Giving someone a login

Open the person under Pay Yourself → People. The Employee portal section on their page holds the login and anything they've sent you. It appears for a person, not for a company shareholder. Giving or removing a login needs a role that manages payroll: an owner, an Admin, an Accountant or Payroll & HR.

Someone who accepts the invitation and has no Arvello account yet creates one on the way in. When they sign in, they land on their own pay page.

Employees are listed in their own Employees section on the Members page, apart from the team, with their state: Can log in, Invitation sent or Invitation expired. Their logins are given and removed here, on the person's page, not on the Members page.

An employee login and a team membership are kept apart: an employee login can't be turned into a team member by editing roles on the Members page, and a team member can't be turned into an employee login there either. To make an employee a team member, remove their login here, then invite them from the Members page with the roles they need. A team member who is also on the payroll doesn't need a separate login: giving their person a login links the one they already have.

Removing a login

Remove login on the person's page ends it straight away: a pending invitation is deleted, and the person's link to the login is removed. For someone who only had an employee login, the membership of the company goes too. A team member who was linked to their person on People keeps their team membership and roles, and only loses the You pages.

Leaving the company doesn't end a login by itself, so a former employee can still sign in and download their old payslips. When the person's role has ended (their board term, for example, has passed Board Member Until), their page says so: "This person no longer works here but can still sign in and see their payslips." Remove the login when they no longer need it. Deleting a person also ends a login that was only theirs.

Approving a change of details

An employee can't change their own bank account, email address, address or payslip language. They send a request, and it waits on their page under Change of details requested on with each change shown next to the current value. Their salary keeps going to the bank account on file until you approve.

• Approve writes the new details to the person, as if you'd edited them yourself. Payroll runs already calculated keep the details they were calculated with.
• Reject leaves everything as it was. Type a reason in Reason (shown to the person) first if you want to give one: the employee sees it with the request.

A person has at most one request waiting. A new one from them replaces the one before, and they can withdraw it until you decide.

Accepting a basic exemption application

The basic exemption (maksuvaba tulu) is deducted only on the employee's written application, which must be dated and signed, and only one payer may apply it (Income Tax Act § 42(1) and (2)). Employees with a login apply through their portal: Arvello prepares the dated application, they sign it, digitally or by hand, and upload the signed file.

The application waits on their page, as Basic exemption application: €… a month, sent on …, or as an Application to stop the basic exemption when they ask for €0.

From the calendar year an employee reaches pension age, their basic exemption, up to €776 a month, is deducted first from their state pension (by Sotsiaalkindlustusamet) and then from any taxable II pillar payments, and you deduct only what's still left, on their application (Income Tax Act § 42(1³) and (2¹)): with a €676 state pension and no taxable II pillar payments, €100. Tax-free II pillar payments don't count. Their portal explains this, starts the form at what you apply now, and the application states that the amount is only the part not deducted from the pension. Someone under pension age who gets a pension from Sotsiaalkindlustusamet may apply to both, as long as the two amounts together stay within the monthly maximum (§ 42(2³)).

1. Open the signed file with Open the signed application. Check that it's signed and dated, and that the amount in the signed file is the amount shown on the page.
2. Press Accept. The person's basic exemption is set to the amount they applied for (with €0, it's no longer applied), and Arvello records who accepted it and when. Reject refuses it, with an optional reason the person sees.

Accepting changes the exemption on pay calculated from then on. A payroll run already approved keeps the exemption it was calculated with, and a draft run picks up the change when it's recalculated. Every application stays on record, accepted or not, as the written application the law asks for.

Arvello won't accept an application in two cases:

• The amount is over the person's monthly maximum. The portal lets them ask for at most the month's maximum: €700 a month in 2026, or up to €776 from the calendar year they reach old-age pension age. If their pension-age date has been removed from their page since they applied, anything above €700 is over their maximum. Ask them for a new application.
• The person is marked as having the minimum social tax covered by another employer. That setting can't go with applying the basic exemption with your company. Change it on their page first, if it's wrong.

An application always starts from the month it's made in. An exemption for earlier months needs corrected TSD returns, which you make in e-MTA.

Notifications

When an employee asks to change their details, sends a basic exemption application or an expense claim, submits a business trip, or sends a receipt you asked for, a notification appears under the bell for the company, linking to where you deal with it. Everyone in the company's team sees these notifications, so they say only what kind of thing is waiting, not who sent it. Once someone decides it, the notification goes away.

When you approve or reject something, the employee gets an email and a notification under their own bell, with any reason you gave.