Aging reports

An invoice that's a week overdue is an oversight. One that's ninety days overdue is a problem. The aging reports sort unpaid invoices by how long they've been waiting — in both directions. Who Owes You covers your sales invoices (your receivables — money owed to the company), and What You Owe covers supplier invoices (your payables). Both live under Reports, and as the pages themselves note, accountants call these accounts receivable and accounts payable aging.

How the buckets work

Each report is a table with a column per age bracket, measured in days past the due date as of today:

• Current — not yet due
• 1–30 days
• 31–60 days
• 61–90 days
• 90+ days

Every unpaid invoice lands in exactly one column, so the further right an amount sits, the longer it has been overdue. The reports count invoices that have been sent and not yet fully paid: drafts and paid invoices don't appear, and a partial payment reduces the outstanding amount shown.

Reading Who Owes You

Rows are grouped by client, with the largest outstanding total at the top — so the first row is whoever holds the most of your money. Expand a row to see the individual invoices behind it: number, due date and days overdue, each linking through to the invoice itself. The grand total at the bottom is everything currently owed to the company.

When it's time to chase, the report reads like a to-do list: the top-right corner holds the oldest debts of the biggest debtors, and the guide to sending invoices and getting paid covers what to do once you've found the stragglers.

Reading What You Owe

The mirror image: every unpaid purchase invoice, grouped by supplier. It's a useful glance before paying bills — what's already overdue, what's merely due — and the same expanding rows link through to each invoice. Keeping an eye on it means your suppliers never need an aging report with your name at the top of it.