Submitting to the Business Register
File the Estonian annual report: upload Arvello's XBRL at ariregister.rik.ee, paste in the notes and management report, sign, then lock the year.
Arvello prepares the file; the filing itself happens at the e-Business Register portal. Estonian annual reports must be signed digitally, so the final step always takes place at ariregister.rik.ee — Arvello's job is making sure the file you upload there is valid, and handing you everything the file can't hold.
The flow in one line: download the XBRL file from Arvello, upload it at the portal, add the notes and management report from the text Arvello gives you, sign, then come back and tell Arvello it's done.
Download the XBRL file
On the report page, click Download XBRL. Arvello runs a full validation pass first — the same kind of structural checks the portal applies. If errors turn up, the download stops and lists them; the fix belongs in your books, followed by a recalculation (see Preparing the annual report).
You get a single .xbrl file, named after your registry code and the year. It holds the balance sheet and income statement. Downloading it also moves the report's status from In Review to Generated.
If the report page says the company is medium-sized, the download is blocked: a medium-sized company files a full annual report, which Arvello doesn't produce. If it says a review or audit by a sworn auditor is compulsory, the download still works, but the auditor's report has to go to the register with the annual report (Commercial Code § 179(4)).
File it at the portal
The same steps appear on the report page itself, with the notes, the management report and your profit distribution amounts alongside so you can copy them straight across.
Use your ID-card, Smart-ID, or e-Residency card.
Find your company, open "Annual reports", click "Add new report", and select your reporting period.
Upload the file you downloaded from Arvello. The portal fills in the balance sheet and income statement from it.
Under Text to enter at the portal on the report page, take each note into the matching note form at the portal. Where a form asks for a field rather than text, answer it yourself: whether the company is a going concern, for example, is the board's own assessment, and Arvello's draft simply assumes it is. Text with no matching field goes in the note's explanation box or in an additional note (täiendav lisa). An empty note is flagged on the report page: write it in Arvello, or leave it out if it doesn't apply. A block marked Unchecked draft is Arvello's untouched default, built on assumptions such as no secured liabilities or no loans to management: check it's true for your company, and edit it in Arvello if not.
Click "Kontrolli vastavust reeglitele" in the forms view. If a figure in the statements is flagged, the fix belongs back in Arvello: correct the books, recalculate, download a fresh file. Uploading a file again clears everything typed into the forms, so fill in the notes again afterwards.
Once the forms are saved, choose "Sisesta müügitulu jaotus" in the report's main view and split the year's sales revenue (müügitulu) by EMTAK activity: your ten largest activities, or at least 90% of the sales revenue. Arvello can't do the split from your accounts, because one revenue account can hold several activities, so the report page has a Sales revenue by activity form: enter the EMTAK codes and amounts there first (your registered activities are filled in to start from), and Arvello refuses a split that exceeds the sales revenue and warns you when it covers less than 90% with fewer than ten activities. The portal itself enforces that rule. Then type the same rows in at the portal.
In the next stage, enter the management report if your company files one; the report page marks it Required or Optional. A small company always files one. A micro company doesn't have to, unless its net assets are below the Commercial Code § 176 limit: the law then puts its plan to restore equity in the notes (the net assets note asks which measure the shareholders decided on), and the portal also asks for a management report, so the plan goes in both.
Enter the dividend, reserve, and retained amounts from your report's Profit Distribution tab — Arvello displays them next to these steps.
If your shareholders' details changed since the last annual report was approved, file a new shareholder list with this report, as at its approval date (Commercial Code § 179(4)). The list gives each shareholder's details and holding, with their country of residence instead of an address.
Generate the PDF at the portal, read it through once more, and sign digitally.
Click "Submit" at the portal, then return to Arvello and click I've submitted it. If an earlier year was filed after you saved this year's profit distribution and the proposal no longer fits what that year committed, or its figures no longer match the report, Arvello asks you to adjust it on the Profit Distribution tab first. That way the resolution on record is one the Commercial Code allows. File the years in order: once a later year is filed, Arvello won't take a first filing of an earlier one, because both resolutions would draw on the same profit. Correcting a year you've already filed is still possible.
After filing
If your profit distribution allocated a dividend, the report now offers Declare the dividend. Filing records the shareholders' decision; it does not pay it out or tax it. Following the button opens the dividend form with the resolved amount filled in and linked back to this report — until you do, that amount sits on the Pay Yourself card as Resolved, not yet declared rather than as money you can spend on something else. See dividends.
Confirming in Arvello moves the report to Submitted, and from then on its year takes no new journal entries, invoices, expenses or bank reconciliations, so the books can't quietly drift from what was filed. To change something, reopen the report (below). The final step, Lock Fiscal Year, keeps the year closed even if the report is reopened by mistake: a locked year shows a green tick on the Annual Reports list, and if you genuinely need to change something later, it can be unlocked again.
The filed report itself lives with the Business Register, so its processing status is shown at the portal rather than in Arvello. Once the register has accepted it, the report becomes part of your company's public record — the same record Arvello reads when importing financial history.
Corrections after submission
Arvello can reopen a submitted report: unlock the fiscal year if you locked it, then click Reopen for editing. The report goes back to draft and its year takes entries again. Fix what needs fixing, then prepare it again to recalculate the figures and notes (the people and related parties it reads may have changed while it was filed), and download a corrected XBRL file.
Reopening only changes Arvello's copy — it doesn't recall anything from the register. Replacing or correcting a report that has already been filed is handled at the portal, under the register's own rules; the corrected file from Arvello is what you'd upload there. Until then the filed resolution still stands, so its dividend and reserve keep counting against later years, and the reopened report can't be deleted. Submitting it again re-checks any later year's saved profit distribution. If a later year has already been filed, the correction can lower this year's dividend or reserve allocation but not raise it, because the later year's resolution already decided on that profit.