Receipts & documents
Attach receipts to expenses in Arvello and spot missing documents before the KMD — Estonian purchase records need keeping for seven years for EMTA.
Every expense in your books is a claim, and the receipt is the proof. Arvello keeps the document with the transaction it belongs to, so when your accountant — or EMTA, the Estonian Tax and Customs Board — asks about a purchase from two years ago, the answer is attached to it.
Attaching a receipt to an expense
Open the expense and drag the file onto the Receipts area, or click it to browse. JPG, PNG, HEIC and PDF files are accepted, so a phone photo of a paper receipt works as well as a supplier's PDF. You can attach more than one document to the same expense — useful when an order confirmation and the actual invoice arrive separately.
Each attachment gets a preview, and a Remove button if you picked the wrong file. Attaching documents works on drafts and finalised expenses alike, so a missing receipt never blocks your bookkeeping — record the expense first, add the paperwork when you find it.
Spotting what's missing
Arvello keeps score of the paperwork for you in three places:
- The expenses list — filter by Has Receipt or No Receipt to see exactly which records still need a document.
- The expenses dashboard — an Awaiting Receipts count tracks how many expenses are recorded but undocumented.
- The Banking page — a Missing Receipts card shows how many of this month's expenses lack receipts and how much VAT is at risk, with a Review & Upload button that takes you to the matched transactions still missing their documents.
The VAT figure is the point: input VAT you reclaim on the KMD return needs a document behind it, and purchase documents need keeping for seven years. An expense without a receipt is a deduction you may struggle to defend.
Documents that arrive on their own
Two routes bring the paperwork in without any uploading:
- Received e-invoices — suppliers on the Peppol network deliver invoices straight into Arvello as draft expenses, document included. See E-invoices & Peppol.
- Bank reconciliation — an unexplained outgoing payment can be recorded as a new expense on the spot, and the receipt attached while you're there. See Reconciling transactions.
Common questions
My file won't upload
Check the format — JPG, PNG, HEIC and PDF are accepted. Word documents, emails and other formats are not; export or print them to PDF first.
I attached the wrong file
Open the expense, remove the attachment with the Remove button next to its preview, and upload the right one. Nothing else about the expense changes.
⚠️Disclaimer