Company settings

Settings → Company holds everything Arvello knows about your company: who it is legally, where it's registered, how its financial year runs, and what appears on its invoices. The page is split into tabs — Company details, Members, Billing and Export — and this guide covers the first. The Export tab has its own page: Exporting your data. Most of it was filled in for you — by the Business Register lookup during setup, and by the invoicing setup flow on the dashboard checklist — but everything here stays editable. Make your changes and press Save changes at the bottom.

What you can change depends on your role. Company details need the Admin role (or an owner); VAT, One-Stop Shop and import-scheme registrations need a role that manages VAT; financial years need one that manages the ledger. Without the right role you see the values but not the buttons to change them, and the Export tab only shows if you can export.

Because these details feed invoices, VAT returns and reports, it's worth knowing what each one ripples into before changing it. A change reaches invoices issued from then on and drafts. A finalised invoice keeps the company details it was issued with, on its PDF and e-invoice alike.

Company details

• Registry Code — your eight-digit registrikood. During setup it drives the äriregister (Business Register) lookup that pre-fills the official record, and it identifies your company on invoices and filings.
• Legal Name — the official name from the Business Register, printed on your invoices.
• Trade Name — optional, for companies that trade under something snappier than the legal name.
• VAT Number — EE followed by nine digits. It appears on your invoices and anchors your KMD return — see VAT. It's required while a VAT registration is on record, an ended one included — invoices dated inside it show the number — and while a limited taxable person's registration is in force or starts in the future (see VAT registrations below).

Registered address

The address on file with the Business Register: street, city, county, postal code and country. It's pre-filled by the registry lookup, and worth keeping in step with the official record if the company moves.

Financial settings

• Functional Currency — the currency your books are kept in. Arvello keeps books in euros (EUR), so this is shown but can't be changed. Invoices can be issued in other currencies too.
• VAT Filing Period — shown once a VAT registration is recorded. The KMD is monthly unless EMTA has set a longer period for your company on request (VAT Act § 27 lg 4). Quarterly can only be kept by a company already on it: Arvello prepares monthly KMD returns only, and for a quarterly company it doesn't approve or file them, so the return for the whole period is filed in e-MTA by hand.
• The company owns a vehicle, or is its registered responsible user — tick this if a vehicle subject to motor vehicle tax (a car, a van, pickup or other goods vehicle up to 3.5 tonnes gross weight, a motorcycle or quad, an off-road vehicle or certain wheeled tractors, MSMS § 2) was registered in the company's name on 1 January this year, or was first registered in Estonia in its name since, or the company is entered as its responsible user where the owner is a leasing company, a non-resident individual or a foreign company. The company then pays motor vehicle tax (Motor Vehicle Tax Act § 5). Whoever owns the vehicle on 1 January pays that year's tax. Selling it in Estonia doesn't reduce it, but removing it from the register (exported or scrapped) shortens the year and EMTA issues a new notice (§ 7¹). A used vehicle bought during the year is taxed from the next 1 January, unless it returns to the register from a temporary deletion or (in 2025 and 2026 only) its register entry is restored, which is taxed from that day. Keep it ticked for as long as the company owns or is responsible for such a vehicle, and untick it only after the last one is gone and that year's tax is booked and paid: the Tax overview shows its instalments and lets you record EMTA's tax notice.

Financial years

The Financial years card, below the company form, lists each of your financial years with its real dates, its type and its status. The dates are what Reports use for "this year", what the balance sheet splits current and prior-period profit at, what dividend availability counts from, and what each annual report covers.

• Type — 12 months for an ordinary year. First year is the year the company was founded, which runs from founding to the end of a financial year and can be shorter, or up to 18 months long. Transition year is the year a company moved its financial year to another month. Both are allowed by the Accounting Act (RPS § 13 lg 2), never for more than 18 months.
• Status — Open, Report in progress (an annual report has been started), Report filed or Locked. A year whose report is filed or locked keeps its dates for good, so a filed report and the books behind it always describe the same period.

Your financial year is set by your articles of association: the calendar year unless they say otherwise (RPS § 13 lg 3). To change it in Arvello, press Change financial year, pick the month new years start in, and choose how the change applies:

• Correct a setup mistake — re-aligns your years to the new month, as if it had always been that way. This is for a month entered wrong during setup. Years up to the last one with an annual report (filed or in progress) or a lock keep their dates; only the years after it move, starting with a transition year if the new month needs one (you pick the short one or, where it stays within 18 months, the long one), and the dialog says which year that is. While no year has a report, every year moves, and you can also set the company's first financial year: tick Set the company's first financial year, give the founding date and pick its end from the lawful options (shorter than 12 months, exactly 12, or up to 18). In a first year's annual report the balance sheet is compared with the opening balance sheet, and the income statement has no comparatives. A first year can't start after bookkeeping entries already in Arvello: a company has nothing before its first year, so the change is refused until you pick an earlier start or correct or delete those entries. If your opening balances were already saved, the card then reminds you to save them again on the Opening balances page, so they are dated on the first day of the new first year. To free a year whose report is only in progress, open that report under Annual Reports and press Delete report.
• The company changed its financial year — keeps every year so far and adds one transition year that moves the company onto the new month. It can start with the current year (lengthening or shortening it, but never so it ends before today) or the day after the current year ends. Arvello lists the lawful choices with their lengths; pick the one in your articles.

The dialog previews the resulting years before you save. A change in Arvello does not change your articles — if the company really changed its financial year, the articles must say so too.

Invoice numbering

• Invoice Prefix — the letters in front of your invoice numbers, INV by default, giving numbers like INV-0001.
• Starting Invoice Number — the next number Arvello will use. If the company sent invoices before joining Arvello, set this to continue from the last one rather than starting again at 1.

Bank details & branding

These details appear on your invoices, so clients know where to pay:

• IBAN and Bank Name — printed as the payment details on every invoice, alongside BIC / SWIFT for clients paying from abroad.
• Account Number and Sort Code — for non-IBAN accounts, if that's how your bank works.
• Logo — PNG, JPG, SVG or WebP up to 2 MB, shown on your invoice PDFs. How it sits on the page is controlled in the invoice designer.

VAT registrations

Below the company form, the VAT registrations card records when the company is registered for VAT (käibemaksukohustuslane), one row per registration: its type, the day it applies from, and the day it ended, if it has. Arvello checks every invoice, expense, credit note and recurring template against the registration in force on that document's own date, not today's: an invoice dated while the company was registered can carry VAT even after the registration has ended, and one dated outside every registration can't.

• Type — VAT registered for an ordinary registration (VAT Act § 19 or § 20): the company adds VAT to its sales and deducts input VAT. Limited taxable person (piiratud maksukohustuslane, § 21) is a registration only for paying VAT on services bought from foreign businesses and on goods acquired from other EU countries: a limited taxable person adds no VAT to its own sales and deducts none. Arvello records this type, but doesn't prepare its VAT returns yet, and treats its dates as not VAT registered.
• Registered from — the day the registration applies from, as shown in EMTA's VAT register.
• Registration ended on — the last day it applied. Leave it empty while it's in force.

Registrations can't overlap, of either type: end the earlier one the day before the next one starts. An OSS registration needs a VAT registration on every one of its days, so a VAT registration can't be ended or deleted while an OSS registration still covers those days — change the OSS registration first. If you use the EMTA register check below the cards, it compares the registration in force today, including its type, with EMTA's record.

EU One-Stop Shop

Below the VAT registrations, the EU One-Stop Shop (OSS) card holds confirmation that the company has no establishment in another EU country, what you mainly sell to EU consumers, and your OSS registrations, one row each: the date it's in force from, and an end date once you've left the scheme. If you leave and join again, the new registration gets a row of its own. While a registration is in force, invoices get OSS tax codes that charge VAT at the customer's country's rate, and every quarter of it gets an OSS return under Company Tax → OSS Returns. See EU One-Stop Shop (OSS).

EU import scheme

Below it, the EU import scheme (IOSS) card lists your IOSS registrations, one row each: the IOSS number EMTA issued for it (IM followed by 10 digits), the day it was issued, and an end date once you've left the scheme. A new number is a new registration. It doesn't need a VAT registration. While a registration is in force, invoices get IOSS tax codes for goods sent straight from outside the EU to EU consumers, and every month of it gets an IOSS return under Company Tax → IOSS Returns. See EU import scheme (IOSS).

VAT accounting

The VAT accounting card records two arrangements EMTA can agree with your company:

• We use, or have used, cash-based VAT accounting (kassapõhine) — for a company that told EMTA it accounts for VAT on the cash basis (VAT Act § 44): VAT on sales when the customer pays, input VAT when you pay. Enter the First month on the scheme, and the Last month on the scheme once you leave it. Keep the box ticked after you leave: unticking it erases the months you were on the scheme, and Arvello would then approve returns for them. Arvello prepares accrual-based returns only, from supply dates, so it can't approve a VAT return for a month inside that window: file those in e-MTA. Months before it are approved as usual, and so are months after it, with one exception: VAT on a supply made in your scheme months is still due when it's paid (§ 44(10)), so a later month in which such an invoice is paid, refunded or credited can't be approved either. Imports, goods bought from or sold to other EU countries, and services across borders don't count: the scheme never covered them (§ 44(11)). File that month in e-MTA too.
• EMTA lets us, or has let us, declare import VAT on the VAT return — for a company EMTA has allowed to declare import VAT on the VAT return instead of paying it at customs (§ 38(2¹)). Enter the First month with the permission, and the Last month with the permission once EMTA ends it; keep the box ticked after that. e-MTA fills line 4¹ from customs data, and each return for a month you had the permission asks for that figure — see Import VAT.

If you change these months after approving or filing a VAT return whose month the change affects, the return is flagged. An approved one can't be filed as approved: reopen it as a draft and approve it again. A filed one asks you to check it and file an amended return if it no longer holds.

Option to tax property

Letting and selling property are VAT exempt unless you tell EMTA in writing that you're taxing them (VAT Act § 16(3)–(4)). The Option to tax property card records each notice you gave, one row each:

• What it covers: Letting or Sale.
• The property it's for.
• The first month it applies.
• The date you notified EMTA.

Only property that isn't a dwelling can be opted. An election to tax letting binds for at least two years from its first month, so Arvello refuses an end date earlier than that. While a letting election is in force, invoices can't use VAT exempt letting of property, and while a sale election is, they can't use VAT exempt sale of property, unless the invoice says it's for a property you haven't opted to tax. A Sale election is what lets a property sale go under the domestic reverse charge. An election recorded late, with a first month in the past, is refused if invoices already issued in its months use the matching exempt code and aren't marked as being for another property: credit those first. See Selling or letting property.

To stop taxing a property, enter the first month no longer taxed and choose End from this month. Delete is only for a row entered by mistake, one that never reached EMTA. The activity log keeps what was deleted. A Sale election that issued invoices relied on to sell property under the domestic reverse charge, with no other sale election covering them, can't be deleted or ended before them: credit those invoices first.

Display name, logo and the danger zone

Below the company form on the same tab sit the company's display name and logo — how it appears in Arvello's sidebar and company switcher, separate from the legal name on documents — plus the danger zone. That's where a member can leave the company, and where the primary owner can delete it.

Deleting asks for a confirmation code sent to your email, then schedules the company for deletion 6 months later. From that moment the company is locked for everyone: members can't open it, nothing is filed, synced or sent for it, and incoming e-invoices are held. The subscription is cancelled straight away, and bank transactions stop syncing. If Stripe can't be reached at that moment, the cancellation is retried automatically until it goes through, and the deletion page says so. You, as primary owner, see a page with the deletion date where you can:

• Download a copy — the data export and a ZIP of the stored files (invoice PDFs, receipts, payslips, uploaded documents and the logo).
• Restore the company by taking out a new subscription. Once payment goes through, the company, its books and its files come back for every member. If you withdrew the e-MTA filing permissions or your bank consent in the meantime, or the bank consent expired, set them up again. Either way, confirm the e-MTA authorisation in Arvello again before filing.
• Delete it permanently now, without waiting. This asks for another confirmation code and can't be undone.

We email you when the deletion is scheduled, then a month and again a week before the deletion date. On that date the company, its accounting records, prepared returns, annual reports and stored files are deleted, its bank connections are disconnected and its e-invoicing (Peppol) registration is removed. If the bank-connection or Peppol provider is temporarily unavailable, Arvello keeps retrying until it's done. Filings already made with EMTA or the Business Register are not affected. After deletion nothing can be recovered.

Only you can withdraw the e-MTA filing permissions you granted: do that in e-MTA. Arvello disconnects the bank connections when the company is deleted, and you can also withdraw the data-sharing consent at your bank. Estonian law requires the company — not Arvello — to keep its accounting records for 7 years after the financial year ends, and tax documents for at least 7 years from 1 January after the year they were made or received, if that's later (see Exporting your data). If it used the EU One-Stop Shop or the EU import scheme, its OSS and IOSS records must be kept for 10 years from the end of the year of each sale. So download both the data export and the stored files before the deletion date. The data export holds data records, not generated filings: save filed KMD/TSD, OSS and IOSS returns and annual report files from their own pages before you delete.