Company settings

Settings → Company holds everything Arvello knows about your company: who it is legally, where it's registered, how its financial year runs, and what appears on its invoices. The page is split into tabs — Company details, Members, Billing and Export — and this guide covers the first. Most of it was filled in for you — by the Business Register lookup during setup, and by the invoicing setup flow on the dashboard checklist — but everything here stays editable. Make your changes and press Save Changes at the bottom.

Because these details feed invoices, VAT returns and reports, it's worth knowing what each one ripples into before changing it. A change reaches invoices issued from then on and drafts. A finalised invoice keeps the company details it was issued with, on its PDF and e-invoice alike.

Company details

• Registry Code — your eight-digit registrikood. During setup it drives the äriregister (Business Register) lookup that pre-fills the official record, and it identifies your company on invoices and filings.
• Legal Name — the official name from the Business Register, printed on your invoices.
• Trade Name — optional, for companies that trade under something snappier than the legal name.
• VAT Number — EE followed by nine digits. It appears on your invoices and anchors your KMD return — see VAT. It's required while a VAT registration is on record, an ended one included — invoices dated inside it show the number — and while a limited taxable person's registration is in force or starts in the future (see VAT registrations below).

Registered address

The address on file with the Business Register: street, city, county, postal code and country. It's pre-filled by the registry lookup, and worth keeping in step with the official record if the company moves.

Financial settings

• Functional Currency — the currency your books are kept in. Arvello keeps books in euros (EUR), so this is shown but can't be changed. Invoices can be issued in other currencies too.
• VAT Filing Period — monthly or quarterly, shown once a VAT registration is recorded. It controls how often Arvello prepares a KMD return for you, and it needs to match what EMTA has assigned your company.

Financial years

The Financial years card, below the company form, lists each of your financial years with its real dates, its type and its status. The dates are what Reports use for "this year", what the balance sheet splits current and prior-period profit at, what dividend availability counts from, and what each annual report covers.

• Type — 12 months for an ordinary year. First year is the year the company was founded, which runs from founding to the end of a financial year and can be shorter, or up to 18 months long. Transition year is the year a company moved its financial year to another month. Both are allowed by the Accounting Act (RPS § 13 lg 2), never for more than 18 months.
• Status — Open, Report in progress (an annual report has been started), Report filed or Locked. A year whose report is filed or locked keeps its dates for good, so a filed report and the books behind it always describe the same period.

Your financial year is set by your articles of association: the calendar year unless they say otherwise (RPS § 13 lg 3). To change it in Arvello, press Change financial year, pick the month new years start in, and choose how the change applies:

• Correct a setup mistake — re-aligns your years to the new month, as if it had always been that way. This is for a month entered wrong during setup. Years up to the last one with an annual report (filed or in progress) or a lock keep their dates; only the years after it move, starting with a transition year if the new month needs one (you pick the short one or, where it stays within 18 months, the long one), and the dialog says which year that is. While no year has a report, every year moves, and you can also set the company's first financial year: tick Set the company's first financial year, give the founding date and pick its end from the lawful options (shorter than 12 months, exactly 12, or up to 18). A first year's annual report has no comparatives. A first year can't start after bookkeeping entries already in Arvello: a company has nothing before its first year, so the change is refused until you pick an earlier start or correct or delete those entries. If your opening balances were already saved, the card then reminds you to save them again on the Opening balances page, so they are dated on the first day of the new first year. To free a year whose report is only in progress, open that report under Annual Reports and press Delete report.
• The company changed its financial year — keeps every year so far and adds one transition year that moves the company onto the new month. It can start with the current year (lengthening or shortening it, but never so it ends before today) or the day after the current year ends. Arvello lists the lawful choices with their lengths; pick the one in your articles.

The dialog previews the resulting years before you save. A change in Arvello does not change your articles — if the company really changed its financial year, the articles must say so too.

Invoice numbering

• Invoice Prefix — the letters in front of your invoice numbers, INV by default, giving numbers like INV-0001.
• Starting Invoice Number — the next number Arvello will use. If the company sent invoices before joining Arvello, set this to continue from the last one rather than starting again at 1.

Bank details & branding

These details appear on your invoices, so clients know where to pay:

• IBAN and Bank Name — printed as the payment details on every invoice, alongside BIC / SWIFT for clients paying from abroad.
• Account Number and Sort Code — for non-IBAN accounts, if that's how your bank works.
• Logo — PNG, JPG, SVG or WebP up to 2 MB, shown on your invoice PDFs. How it sits on the page is controlled in the invoice designer.

VAT registrations

Below the company form, the VAT registrations card records when the company is registered for VAT (käibemaksukohustuslane), one row per registration: its type, the day it applies from, and the day it ended, if it has. Arvello checks every invoice, expense, credit note and recurring template against the registration in force on that document's own date, not today's: an invoice dated while the company was registered can carry VAT even after the registration has ended, and one dated outside every registration can't.

• Type — VAT registered for an ordinary registration (VAT Act § 19 or § 20): the company adds VAT to its sales and deducts input VAT. Limited taxable person (piiratud maksukohustuslane, § 21) is a registration only for paying VAT on services bought from foreign businesses and on goods acquired from other EU countries: a limited taxable person adds no VAT to its own sales and deducts none. Arvello records this type, but doesn't prepare its VAT returns yet, and treats its dates as not VAT registered.
• Registered from — the day the registration applies from, as shown in EMTA's VAT register.
• Registration ended on — the last day it applied. Leave it empty while it's in force.

Registrations can't overlap, of either type: end the earlier one the day before the next one starts. An OSS registration needs a VAT registration on every one of its days, so a VAT registration can't be ended or deleted while an OSS registration still covers those days — change the OSS registration first. If you use the EMTA register check below the cards, it compares the registration in force today, including its type, with EMTA's record.

EU One-Stop Shop

Below the VAT registrations, the EU One-Stop Shop (OSS) card holds confirmation that the company has no establishment in another EU country, what you mainly sell to EU consumers, and your OSS registrations, one row each: the date it's in force from, and an end date once you've left the scheme. If you leave and join again, the new registration gets a row of its own. While a registration is in force, invoices get OSS tax codes that charge VAT at the customer's country's rate, and every quarter of it gets an OSS return under Company Tax → OSS Returns. See EU One-Stop Shop (OSS).

EU import scheme

Below it, the EU import scheme (IOSS) card lists your IOSS registrations, one row each: the IOSS number EMTA issued for it (IM followed by 10 digits), the day it was issued, and an end date once you've left the scheme. A new number is a new registration. It doesn't need a VAT registration. While a registration is in force, invoices get IOSS tax codes for goods sent straight from outside the EU to EU consumers, and every month of it gets an IOSS return under Company Tax → IOSS Returns. See EU import scheme (IOSS).

Display name, logo and the danger zone

Below the company form on the same tab sit the company's display name and logo — how it appears in Arvello's sidebar and company switcher, separate from the legal name on documents — plus the danger zone. That's where a member can leave the company, and where the primary owner can delete it.

Deleting asks for a confirmation code sent to your email, then schedules the company for deletion 6 months later. From that moment the company is locked for everyone: members can't open it, nothing is filed, synced or sent for it, and incoming e-invoices are held. The subscription is cancelled straight away, and bank transactions stop syncing. If Stripe can't be reached at that moment, the cancellation is retried automatically until it goes through, and the deletion page says so. You, as primary owner, see a page with the deletion date where you can:

• Download a copy — the data export and a ZIP of the stored files (invoice PDFs, receipts, payslips, uploaded documents and the logo).
• Restore the company by taking out a new subscription. Once payment goes through, the company, its books and its files come back for every member. If you withdrew the e-MTA filing permissions or your bank consent in the meantime, or the bank consent expired, set them up again. Either way, confirm the e-MTA authorisation in Arvello again before filing.
• Delete it permanently now, without waiting. This asks for another confirmation code and can't be undone.

We email you when the deletion is scheduled, then a month and again a week before the deletion date. On that date the company, its accounting records, prepared returns, annual reports and stored files are deleted, its bank connections are disconnected and its e-invoicing (Peppol) registration is removed. If the bank-connection or Peppol provider is temporarily unavailable, Arvello keeps retrying until it's done. Filings already made with EMTA or the Business Register are not affected. After deletion nothing can be recovered.

Only you can withdraw the e-MTA filing permissions you granted: do that in e-MTA. Arvello disconnects the bank connections when the company is deleted, and you can also withdraw the data-sharing consent at your bank. Estonian law requires the company — not Arvello — to keep its accounting records for 7 years after the financial year ends. If it used the EU One-Stop Shop or the EU import scheme, its OSS and IOSS records must be kept for 10 years from the end of the year of each sale. So download both the data export and the stored files before the deletion date. The data export holds data records, not generated filings: save filed KMD/TSD, OSS and IOSS returns and annual report files from their own pages before you delete.